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2 - 4 September 2019 | Cape Town, South Africa

Home > Submission of Papers > Instructions for Authors

Instructions for Authors

Preparation of Manuscripts
Authors of accepted abstracts should prepare camera-ready papers in accordance with the instructions given below. These must be read very carefully before commencing the writing of the paper. Author Instructions have been provided by the publisher of the Proceedings, CRC Press/Balkema (Taylor & Francis Group), and these must be strictly complied with in order to ensure uniformity and consistency in the quality of the Proceedings.

All papers must be prepared in two versions:

  • The Full Paper with a maximum length of 6 pages
  • A Short Paper of length 2 pages (summary of the Full Paper)

Papers exceeding the allocated limits will be returned to the Authors for shortening. The Short Papers will be published within a hard-bound printed book; the Full Papers will be published in an online e-book.

Both the Full Paper and the Short Paper must be prepared in accordance with the prescribed formatting and layout instructions, and must have the same title and the same authors. The text of both the Full Paper and the Short Paper must be laid out in two columns (except for the title and the abstract at the top of the first page).

The following documents are provided in order to assist with the preparation and layout of the papers (these may be downloaded via the links given below): (i) the Read-Me file with general instructions and instructions on how to get started (this must be read first); (ii) specific instructions (as issued by CRC Press/Balkema) on the layout and formatting of text, equations, tables and figures; (iii) sample papers on A4 and US-Letter page sizes (the content of the sample “papers” is actually the same layout and formatting instructions of the publisher); (iv) templates for the layout of text on A4 and US-Letter pages; (v) artwork instructions. Authors will also need to complete and submit (vi) the copyright transfer form, and (vii) the permission verification form, both of which are also available via the links given below.

The attention of Authors is particularly drawn to the correct overall appearance of the manuscripts:

  • For the Full Paper, at the top of Page 1, the title, author details and the abstract must be laid out in one column across the full width of the page, while the rest of the text of the paper after this must be laid out in two columns. The Full Paper must be suitably structured into sections and subsections, with figures and tables incorporated within the body of the paper, and a full list of references featured at the end of the paper.
  • The total length of the Full Paper must not exceed 6 pages, and must not be less than 4 pages.
  • For the Short Paper, at the top of Page 1, the title, author details and the abstract must also be laid out in one column across the full width of the page, while the rest of the text of the paper after this must also be laid out in two columns. The Short Paper must be structured into small sections under appropriate subheadings, as a self-contained summary of the Full Paper. It must have its own abstract (which may be shorter than the abstract of the Full Paper), and feature a few selected references (typically 2 to 5). The Short Paper may include selected figures and tables.
  • The length of the Short Paper must be exactly 2 pages (i.e. the Short Paper must fill the allocated space). Short papers which are less than 2 pages in length, or which exceed 2 pages, will not be accepted.

The sample layouts (see links below) are intended to show what the finished paper should generally look like. Please note that these sample “papers”, which are used for all Balkema conferences, are simply the layout and formatting instructions of the publisher typeset to look like a paper. They do not necessarily reflect the correct paper-length requirements of specific conferences, which generally differ from conference to conference. The SEMC 2019 International Conference requires Full Papers to be a maximum of 6 pages and Short Papers to be exactly 2 pages.

Manuscript-Preparation Documents & Copyright Forms:

Please note that the file names of sample papers and templates as downloaded from this website may differ from those adopted by CRC Press/Balkema in their layout and formatting instructions, but everything else is the same.

Read-Me File
Layout & Formatting Instructions
A4 Sample Paper
A4 Template
US Letter Sample Paper
US Template
Artwork Instructions
Copyright Transfer Form
Permission Verification Form

The above documents are also available via the CRC Press/Balkema website: http://www.balkema.nl

On the CRC Press/Balkema homepage, you will see a listing of Conferences. Double click on the 7th International Conference on Structural Engineering, Mechanics and Computation (SEMC 2019). This opens a folder with all the relevant files you need to prepare your paper for SEMC 2019 (including additional files with instructions for LaTex users).

For technical queries on the formatting and layout of the paper, Authors may contact Mr. Lukas Goosen, Production Manager at CRC Press/Balkema (Taylor & Francis). His email address is:
lukas.goosen@taylorandfrancis.com

Submission of Manuscripts

The deadline for submission of camera-ready papers is 1 March 2019. Once you have finished preparing your paper and have put together all the required documents, the following 4 items must be submitted (as 6 files) via the online submission system of the Conference:

  • The Full Paper as an MS Word file and a PDF (2 files)
  • The Short Paper as an MS Word file and a PDF (2 files)
  • The Copyright Transfer Form as a PDF (1 file)
  • The Permission Verification Form as a PDF (1 file)

The link for accessing the online submission system will be given to the Corresponding Author via the email of notification of acceptance of the abstract. Once you are through, you need to complete the cover details for your submission, which include the full title of the paper, the reference number of the paper as given by the editor, the name and email address of the corresponding author, the names and email addresses of all co-authors (if applicable), the name and affiliation of the author who will present the paper, and six keywords of the paper. After entering this information, you may then upload the required 6 files, and then click the SUBMIT button to submit everything. The system will immediately send you an automatic confirmation that the submission has gone through. Once your documents have been checked by the editor, you will receive a formal email acknowledgement of the submission (please allow up to 10 days for this).